In early 2025, a new non-labor cost transfer method (and template) was developed through a collaboration between Research & Cost Accounting (RCA) and Financial Information Systems (FIS).
The new method leverages Oracle’s Project Costs Module, and offers an alternative to the baseline method that has been in use since the iO implementation.
In March/April 2025, the concept behind the new method was proved to be viable, and testers from across the university were subsequently recruited to provide feedback and development guidance throughout April/May 2025. With feedback collected and applied, the new method is now live for general use.
Depending on the type of origin data, a slightly different version of the new template is applied to complete the following range of cost transfers
Each of the new templates are functionally very similar to use, and differ only in the following ways.
Origin Data = PPM (POET-AF)
- When the origin transaction(s) are in the subledger (POET-AF), use the PPM template.
- Export data from iO to an excel spreadsheet from SPFF/Expense Details (export/data/excel)
Origin Data = GL (non PPM COA)
- When the origin transaction(s) are in the general ledger (non PPM COA), use the COA template.
- Export data from iO to an excel spreadsheet from Finance Dashboard/Transactional Details (export/data/excel)
What are the benefits to the new method/templates?
+ Single step process for PPM-COA and COA-PPM NLCTs.
+ Source data is from iO. Eliminates transcription errors.
+ Ineligible cost categories filtered out by template.
+ Non-zero transaction transfers prevented.
+ PM/CCMs identified, and authorization step added.
+ Numerous pre-submission validations added. Reduces errors & rework thus improving process accuracy and efficiency.
+ Submission and progress tracking via iO ticket portal.
Ongoing and Upcoming
A training program is underway on a divisional level. Training sessions throughout July 2025 are planned and will be communicated here on the RCA Blog.
To prepare and submit an NLCT, follow the 2-page guide.
Video Links