Thursday, August 24 from 2:00 pm – 3:30 pm
Wednesday, September 6 from 10:00 am – 11:30 am
Registration is required using this link due to limited space. You will receive additional information about the location after registration. If these times don’t work in your schedule, add your name to the Waiting List tab.
If you would like a demo at your department faculty or staff meeting, please email ioEvolution@rice.edu and we will contact you to arrange a time.
Co-Hosted by Research and Cost Accounting and the Office of Sponsored Projects
Wednesday, August 23 at 9:30 am
Farnsworth Pavilion in the RMC
Refreshments served at 9:00 am
Zoom Link: https://riceuniversity.zoom.us/j/97387862692?
Passcode: 665418
The new Faculty/PI SPFF Dashboard and new Administrator SPFF Dashboard will be moved to production starting at 5:00 pm on Thursday, June 1 and will be available on Monday, June 5. In order to ensure sufficient time for the transition and testing, the SPFF dashboard will not be available during this time.
SPFF Dashboard Training
Via Zoom
Thursday, May 18 2:00 – 3 pm
– Intro to Enhanced Sponsored Projects and Faculty Funds Dashboard
In-Person, Hands-on Guided Workshops @ COB 4th floor OIT Office Suite
Friday, May 19 1:00 – 2:30 pm
Monday, May 22 1:00 – 2:30 pm
Monday, May 22 3:00 – 4:30 pm
Tuesday, May 23 1:00 – 2:30 pm
Tuesday, May 23 3:00 – 4:30 pm
Register for an in-person guided workshop using this link.
Hands-on training will be conducted in a Test environment with data as of 5/8/23.
This is a handy guide to employee and student payments that covers which office pays, which tax forms the payee completes, and what type of IRS reporting (if any) happens afterwards. The guide is a joint effort of Payroll and Procure to Pay that can be found on both websites and is also downloadable here: Rice Payment Reference Guide
If you would like to do further reading about payments to employees and students, you might like IRS Publication 525 on taxable and non-taxable income, which you can review here: https://www.irs.gov/publications/p525
We had hoped to discuss the new Faculty/PI SPFF Dashboard during our next office hours. However, the launch of the new dashboard has been delayed while some technical issues are worked out. Therefore, the topic for the March 22nd office hour will be Cost Transfers. Office hour this time around will be at 10:00 am.
For those of you who had signed up for the in-person guided workshops on the new dashboard, please be aware that they have also been postponed. The registration link has been deactivated and will go live again once we have new dates available.
RCA office hour series continues with the following topics:
Thursday, March 2nd from 2:00-3:00 – Cost Share
Wednesday, March 22nd from 10:00-11:00 – Intro to Faculty/PI SPFF Dashboard
The link to the Zoom meeting can be found in the iO website.
We will also offer in-person SPFF guided workshops in the Cambridge Office Building 4th floor.
Monday, March 27th from 2:30-3:30
Tuesday, March 28th from 2:30-3:30
Thursday, March 30th from 9:00-10:00
As promised, the recording and transcript of the RCA webinar on 01/26/2023 have been uploaded to the iO Training Catalogue. Please search for the phrase RCA Webinar.
They can also be found here:
Recording – https://rice.app.box.com/s/huz0ohgmf05gcosimvncn06291slz04n
Transcript – https://rice.app.box.com/s/63sh0sihzz2tp1bggjddm5oj6na9nhrx
Research and Cost Accounting will be hosting a Webinar on January 26th to discuss research management. We encourage all faculty and staff who are involved with research awards or projects to attend. Please share with any faculty members who may benefit from this information.
The Zoom link can be found on the iO Training Calendar. Hope to see you there!
By popular request, the Payroll Office is hosting a special topics office hours focused on Encumbrance Calculations and Management.
Materials were prepared in conjunction with the RCA, Finance, Enterprise Systems and HR teams who will also be in attendance.
Payroll Office Hours: Encumbrance Calculations and Management
Wednesday, January 18, 2023
11 am – noon
Join Zoom Meeting
https://riceuniversity.zoom.us/j/99356972751?pwd=YmI3Mjc1VENrN1BmWTBPeHdFVzlIQT09
Meeting ID: 993 5697 2751
Passcode: 140274
Office hours materials will be made available in the iO Training Catalog by January 27, 2023.
Most of you have been using the SPFF for over a year in order to see expenses and commitments on your sponsored awards, University awards, and faculty fund projects. I would like to point out another useful feature that was created in order to assist the departments with closeout preparations.
In the Awards Overview tab, there are two tiles at the far right indicating how many awards will be ending in the next 30 – 90 days.
Clicking on the tiles will take you to a list of the respective awards. Please use this list to determine which awards require your prompt attention. Any missing expenses or other corrections should be made quickly in order to assure they are captured in the final report or invoice. Please note that any expenses not included in the final invoice are at risk of not being reimbursed by the sponsor and will have to be covered by departmental funding.
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