The salary cap worksheets for Summer 2025 and AYT 2025 have been updated. Please see the links below.
SUM SAL 2025 NIH and CPRIT Sal Caps_Template – updated 013025
AYT SAL 2025 NIH and CPRIT Sal Caps_Template – updated 013025
Please note that three new Fund Sources have been created. The mapping process between the general ledger and subledger is undergoing testing and will be implemented upon the conclusion of this testing phase. Further information and guidance will follow.
012110 – Deficit
012120 – Salary Cap
012130 – Interest
RCA has established written guidance for Participant Support costs. Please reach out to rchacctg@rice.edu if you have any question.
Search for PI/Co-PI has been combined for comprehensive reporting
What: The PI/Co-PI prompt has replaced the Award PI prompt, and the Co-PI name field has been added to all dashboard views except Labor Distribution Details and Labor Encumbrance Details.
Why: This combined prompt allows faculty and administrators to prepare a comprehensive grants report for a PI whether they serve as PI or Co-PI on a project/award.
F&A Rates now included on the Award Overview report
What: Project/Award F&A rate will be included as a column on the Award Overview page. F&A Rate is also included as a hidden field on the Balance Details, Award Overview, and PI Project Summary pages.
Dashboard tip: Columns can be hidden or displayed using the right-click feature and selecting include or exclude. View more tips on the Dashboard Tips and Tools QRG.
Why: Displaying the F&A rate on the reports allows faculty and administrators to more easily validate the Project/Award F&A rate while reviewing financial reports.
Hello Research Administrators,
We are pleased to share that registration for the Skills Training for Administrative Research Staff (STARS) program is now open! STARS is a new training program offered to research administrators across Rice University. The program intends to enhance collective expertise, develop new skills, and promote professional growth. Through the duration of ten workshops, a variety of subject matter experts across campus will cover topics encompassing the grant lifecycle, including the pre-award process, sub-award process, personnel, compliance, and much more. The program is an opportunity to create true communities of practice and contribute to the Rice research enterprise.
Registration opens today, Thursday, August 1st, via Learning in iO. Please use this link if you have any questions on how to register. It is crucial to attend all ten sessions in person to fully reap the benefits of the program and build connections. Registration will close Wednesday, August 28th at 5:00 p.m. or when the cohort is filled. Below you will find the direct link to register and a registration guide.
STARS Registration link: Click here
Enrollment Guide: Click here
The STARS program is a great opportunity to learn something new, refresh your understanding of the grant lifecycle and connect with other research administrators across Rice. Please join us!
All the best,
STARS Training Group
Basically everything is pushed back two days due to hurricane Beryl:
July 12 Original entries to be submitted
July 15 First close reports available on dashboards
July 19 Second close – final day for corrections to be submitted
July 29 Final reports available on dashboards after 10 p.m.
Please contact crystald@rice.edu if you have questions.
Effective February 15, 2024, RCA will adjust the accounting process for Cost Share F&A.
Currently F&A is being charged on cost share projects where no specific exclusion was requested in the award cost share agreement. F&A on cost share charges is being recorded in the Cost Share Project and debited to COA with an expectation for the department to fund.
F&A for the cost share charges will be recorded in the Cost Share Project. However, there will be no debit to the CoA, effectively forgiving the obligation for the department to fund.
F&A charges on cost share projects made prior to February 15 and that have already debited CoA accounts will be reversed by RCA prior to the end of FY24.
We have received multiple emails and helpdesk tickets regarding the ability to access FY24 dates in SPFF. The GL Accounting Period filters are not functioning as expected on the Admin and PI SPFF Dashboards. The iO support team is working to reset the filters. The target date for a resolution is 02/16/24. Please check the Known Issues page (https://ioevolution.rice.edu/known-issues) for updates.
The Finance Dashboard Redesign Committee is excited to share the launch of the redesigned Finance Dashboard that will improve your experience and streamline financial reporting. The committee has been testing the dashboard for several weeks and think you will appreciate their favorite new features:
Training
Crystal Davis will host a webinar to preview the faster and enhanced design on Wednesday, January 31, at 3:00 pm. After you attend or view the recording of the webinar, which will be posted on the iOEvolutiOn website, sign up for a hands-on workshop February 12 – 16 or in mid-March. All details can be found on the iO EvolutiOn events page.
Hello, all:
As requested during the most recent Research Administrators Forum, I have uploaded the RCA portion of the presentation from December 14th. The PowerPoint can be found here:
https://rice.box.com/s/ef916algy2qrol307hpr34reqk6h10g4
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