Author Archives: Claudia Murray

We have received several inquiries regarding the correct expenditure type to use when paying for undergraduate fellowships.  This situation will be most prevalent on Research Experiences for Undergraduate (REU) projects, but can also arise for other types of projects.  These … Continue reading →

Many of you have received emails from OnBase regarding old subaward invoices.  These emails are caused by a glitch in the system. The IT department has been notified and is working to solve the problem. Please disregard these emails.

Below are the changes happening with the Encumbrance calculation revamp: • Encumbrance costs will be relieved when actuals are posted. They used to be relieved based on calendar days. The change addresses the issue of payroll costs being posted before … Continue reading →

Rice University remains committed to research, scientific discovery and creative works. In light of changing external funding priorities, a long-term sustainability approach is necessary to deliver on our strategic plan and increased impact. As a result, we are pleased to … Continue reading →

While both sponsored projects and fee-for-service activities involve external funding to the University in exchange for work performed by University personnel, they differ significantly in purpose, scope, and administrative requirements. Proper classification is essential for ensuring compliance with University policy … Continue reading →

We often get inquiries from departments about how to fill out the Award Setup Form, particularly with selecting the correct Field of Study (FOS), THECB Category, and Special Interest (SI).  While the form does provide some guidance on these sections, … Continue reading →

Creating a service request through iO’s HR/Finance Help Desk means you need information or support quickly. In order for RCA to route your request to the staff member who can help, we are updating the ticketing categories for RCA effective … Continue reading →

We frequently get questions and requests involving the various roles that are used in the Project Portfolio Management (PPM) system.  Below are the current roles, where they are applicable, and their purpose. Please note that role changes should be requested … Continue reading →

Try as we might to stay within the budget provided by the sponsor, sometimes it simply costs more to complete the scope of work, and the award ends up being overspent.  When this happens, you might be tempted to move … Continue reading →

As research administrators, you play a vital role in ensuring the smooth management of sponsored projects at Rice University. When a faculty member decides to leave the institution, it is crucial to notify both Research and Cost Accounting (RCA) and … Continue reading →