There’s a lot of new terminology that we’re all having to learn with the iO system. Three of the more important terms are Award, Project, and Task. Let’s take a quick look at what each one means and what it’s used for.
Sponsored Projects
Award is only used for sponsored projects.
- Award number for externally-funded sponsored projects start with 1
- Award number for University-funded sponsored projects start with 9
- The award contains the demographic information, such as sponsor name, start and end dates, PI, Co-PI, terms & conditions, etc.
- Each sponsored project gets one award number for the duration of the research being done
- Expenses do not post to awards
Project is what you should enter when charging to sponsored projects.
- Project numbers for sponsored projects start with G.
- There can be multiple projects associated with a single award.
Task is where budget and expenses live.
- Sponsored projects are not managed by task, thus the task for sponsored projects is always Task 1.
Faculty Funds
Project number for Faculty Funds start with F.
- In addition to budget and expenses, FF projects contain the demographic information since there is no award associated with them.
Task is where budgets and expenses for faculty funds live.
- When a FF project is created, it automatically has four tasks, but the departments can set up more as they see fit.
