Hello, everyone:
We have received several inquiries lately regarding expenses that posted incorrectly to a department’s Central Operating Fund (100.000000) instead of posting to the appropriate Fund Type and Fund Source for a sponsored project (e.g. 104.040000 or 104.047000).
The Fund Source value is derived with a mapping set based on the Award Type for Rice Sponsored Projects. PPM has a version of the mapping set, and it contains 23 Award Type values. Payables also has a version of the mapping set, but it only contained 9 Award Type values. When the system can’t find a match, it maps to an employee’s Default Expense Account. Typically it would be the Central Operating Fund, but it doesn’t necessarily have to be the case.
The Payables mapping set has been updated and should now include all Award Types for Sponsored Projects. In order to correct any existing error on your GL, please create an GL entry to credit expenses on the incorrect COA string and debit expenses on correct COA string.
