Many of you have reached out to RCA with questions about what COA information you should enter when charging expenses to a project. We discussed it with the experts, and we have an easy answer for you: the COA information is there as a pass-through only, so you don’t need to worry about it.
While the current Procurement: Order by Quantity or Amount job aid does indicate that a COA string is required to be entered for every purchase, including project-funded purchases, it fails to mention that the COA information will be overridden by any POETAF information entered. P2P will work on getting the job aid updated to explain this aspect of the process.
So if you enter POET information for your purchases and a COA pops up, please leave it with whatever information defaults in there. If you edit the COA information for any reason afterwards, it will override the POET information and your charge will not post to PPM.
